Free packing list template for every kind of trip
One packing list you can reuse for every trip. Switch on the sections you need, like cruise, beach, camping or winter, and each traveler gets their own checkbox column. The sheet shows what's packed, what's left and who still has the most to do.
| Item | Section | Category | For | How many | Alex | Sam | Mia | Leo | Status | Notes |
|---|---|---|---|---|---|---|---|---|---|---|
| Passports | Every trip | Documents | Everyone | 1 each | Packed | |||||
| Driver's license | Every trip | Documents | Alex | 1 | Packed | |||||
| Travel insurance and booking printouts | Every trip | Documents | Shared | 1 folder | Packed | |||||
| Credit cards and some cash | Every trip | Documents | Alex | To pack | ||||||
| Underwear | Every trip | Clothes | Everyone | 1 per day + 1 | To pack | |||||
| Socks | Every trip | Clothes | Everyone | 1 per day | To pack | |||||
| T-shirts and tops | Every trip | Clothes | Everyone | 5 | To pack | |||||
| Shorts or pants | Every trip | Clothes | Everyone | 3 | To pack | |||||
| Pajamas | Every trip | Clothes | Everyone | 2 | Packed | |||||
| Light sweater or jacket | Every trip | Clothes | Everyone | 1 | To pack | Ships and planes get cold | ||||
| Comfortable walking shoes | Every trip | Clothes | Everyone | 1 pair | Packed | |||||
| Toothbrushes | Every trip | Toiletries | Everyone | 1 each | To pack | Pack the morning we leave | ||||
| Toothpaste | Every trip | Toiletries | Shared | 1 | To pack | |||||
| Shampoo and body wash (travel size) | Every trip | Toiletries | Shared | 1 set | Packed | |||||
| Hairbrush | Every trip | Toiletries | Sam | 1 | To pack | |||||
| Prescription medications | Every trip | Health | Alex | Full trip + 3 days | To pack | In carry-on, not checked bag | ||||
| Glasses and contacts | Every trip | Health | Sam | Packed | ||||||
| First aid kit and pain reliever | Every trip | Health | Shared | 1 | Packed | |||||
| Phone chargers | Every trip | Tech | Shared | 2 | To pack | |||||
| Portable battery | Every trip | Tech | Shared | 1 | Packed | |||||
| Tablet and headphones | Every trip | Tech | Mia | 1 | Packed | |||||
| Travel snacks | Every trip | Kids | Shared | To pack | ||||||
| Favorite stuffed animal | Every trip | Kids | Leo | 1 | To pack | Don't forget this one | ||||
| Boarding documents and luggage tags | Cruise | Documents | Shared | 1 set | Packed | Print from the cruise line app | ||||
| Lanyard for the key card | Cruise | Gear | Everyone | 1 each | Packed | |||||
| Formal night outfit | Cruise | Clothes | Everyone | 1 each | To pack | |||||
| Day-one carry-on with swimsuits | Cruise | Gear | Shared | 1 | To pack | Cabins may not be ready until afternoon | ||||
| Day bag for port days | Cruise | Gear | Shared | 1 | Packed | |||||
| Seasickness bands or medicine | Cruise | Health | Shared | To pack | ||||||
| Magnetic hooks for the cabin | Cruise | Gear | Shared | 4 | Packed | Cabin walls are usually metal | ||||
| Power strip without surge protector | Cruise | Tech | Shared | 1 | To pack | Many cruise lines ban surge protectors. Check yours. | ||||
| Reusable water bottles | Cruise | Gear | Everyone | 1 each | To pack | |||||
| Small bills for tips | Cruise | Documents | Alex | To pack | ||||||
| Swimsuits | Beach | Clothes | Everyone | 2 each | Packed | |||||
| Cover-up | Beach | Clothes | Sam | 1 | Packed | |||||
| Rash guard | Beach | Clothes | Leo | 1 | Packed | |||||
| Reef-safe sunscreen | Beach | Health | Shared | 2 bottles | Packed | |||||
| Sunglasses | Beach | Gear | Everyone | 1 each | To pack | |||||
| Sun hats | Beach | Clothes | Everyone | 1 each | To pack | |||||
| Flip-flops or water shoes | Beach | Clothes | Everyone | 1 pair each | Packed | |||||
| Beach bag | Beach | Gear | Shared | 1 | Packed | |||||
| Snorkel set | Beach | Gear | Mia | 1 | To pack | |||||
| Waterproof phone pouch | Beach | Tech | Shared | 2 | To pack | |||||
| Aloe for sunburn | Beach | Health | Shared | 1 | To pack | |||||
| Tent and footprint | Camping | Gear | Shared | 1 | Not this trip | |||||
| Sleeping bags | Camping | Gear | Everyone | 1 each | Not this trip | |||||
| Headlamps | Camping | Gear | Everyone | 1 each | Not this trip | |||||
| Camp chairs | Camping | Gear | Shared | 4 | Not this trip | |||||
| Bug spray | Camping | Health | Shared | 1 | Not this trip | |||||
| Rain jackets | Camping | Clothes | Everyone | 1 each | Not this trip | |||||
| Warm coats | Winter | Clothes | Everyone | 1 each | Not this trip | |||||
| Gloves or mittens | Winter | Clothes | Everyone | 1 pair each | Not this trip | |||||
| Winter hats | Winter | Clothes | Everyone | 1 each | Not this trip | |||||
| Thermal base layers | Winter | Clothes | Everyone | 2 sets each | Not this trip | |||||
| Waterproof boots | Winter | Clothes | Everyone | 1 pair each | Not this trip | |||||
| Lip balm and hand cream | Winter | Health | Shared | 1 | Not this trip | |||||
| Hand warmers | Winter | Gear | Shared | 1 pack | Not this trip |
| Section | On this trip | Items | Packed | Left to pack |
|---|---|---|---|---|
| Every trip | 23 | 10 | 13 | |
| Cruise | 10 | 4 | 6 | |
| Beach | 11 | 6 | 5 | |
| Camping | 6 | 0 | 0 | |
| Winter | 7 | 0 | 0 |
| Traveler | Their items | Left to pack | Packed | Done |
|---|---|---|---|---|
| Alex | 20 | 5 | 15 | 75% |
| Sam | 19 | 3 | 16 | 84.2% |
| Mia | 18 | 9 | 9 | 50% |
| Leo | 18 | 11 | 7 | 38.9% |
| Item | Value |
|---|---|
| Trip | Caribbean cruise |
| Leaving | Feb 13, 2027 |
| Travelers on this trip | 4 |
| Items on this trip | 44 |
| Packed | 20 |
| Left to pack | 24 |
| Packed so far | 45.5% |
What's inside
- Over 55 items in Every trip, Cruise, Beach, Camping and Winter sections
- Turn a section on or off for each trip, and items you don't need show "Not this trip"
- A checkbox column for each traveler, so everyone packs their own things
- Items for everyone, items to share, or items for one person, each counted the right way
- A traveler tab that shows how much each person has left to pack
- Reusable: untick the boxes and it's ready for the next trip. Print it or use it on your phone
How to use it
Make your copy
Click "Make a copy" to save the list to your Google Drive, or download the Excel file.
Add your travelers
Type each traveler's name over Alex, Sam, Mia and Leo at the top of the Packing List tab. On the Summary tab, set how many people are going.
Pick your sections
On Trip Setup, tick the sections that fit this trip. A cruise with beach stops gets Every trip, Cruise and Beach. A ski weekend gets Every trip and Winter.
Make it yours
Add, delete or rename items. In the For column, write Everyone if each person needs one, Shared if the group needs one, or a traveler's name.
Tick as you pack
Each person ticks their own column. Shared items need one tick from anyone. Status changes to Packed when everyone who needs the item has it.
Reuse it next time
After the trip, select the checkbox columns and press Delete to untick them all. Change the sections and you're ready to pack again.
Tips
Keep medications and documents in your carry-on
Passports, prescriptions and a change of clothes should never go in a checked bag. The Notes column is a good place to say which bag something goes in.
Pack a day-one bag for a cruise
Checked luggage can take hours to reach your cabin. Keep swimsuits, sunscreen and medications in a small bag you carry on board.
Check your cruise line's rules
Many lines ban surge protectors, irons and some other items. Look at your cruise line's banned items list before you pack the tech bag.
Print a copy for kids
Filter by a child's name in the For column, print it, and let them tick items off on paper. It keeps them busy and builds the habit.
Questions
What should I pack for a cruise?
The Cruise section covers the basics people forget: boarding documents, a lanyard for your key card, a formal night outfit, a day bag for port days, magnetic hooks, seasickness remedies and a power strip without a surge protector. Add the Beach section for warm-weather stops.
Can I print this packing checklist?
Yes. In Google Sheets choose File > Print. To print only this trip's items, add a filter and hide rows that say Not this trip first. Or download the Excel file and print from there.
How does the per-traveler checklist work?
Each traveler has a checkbox column. Items marked Everyone need a tick from each person, Shared items need one tick from anyone, and named items need that person's tick.
Can I add my own sections?
Yes. Add a new row on the Trip Setup tab, for example Business, then use that name in the Section column for new items.
Can more than four people use it?
The list has four traveler columns. For a bigger group, give each family one column, or insert another checkbox column before Status and update the formulas to include it.
Is it free?
Yes. Copy it to your Google Drive or download the Excel file. No sign-up.
Pro version
Packing List Pro
One master packing list you keep for life: set the trip, and it works out what each person needs and how many.
A list that gets better every trip
Keep one master list. Each trip you change the dates, weather and trip types on Setup, clear the ticks, and start packing.
Only what this trip needs
Items are tagged by trip type and weather, so the ski gear stays off the beach trip and the rain jacket only comes when rain is likely.
The right number of each
Clothes scale with the length of the trip, with a cap and a laundry setting. Nine days with laundry every five packs five days of clothes.
A column for each person
Everyone gets their own tick column, plus one for shared things. Items a person doesn't need turn grey, and you can see who still has packing to do.
Printable lists for everyone
Print a two-column checklist for one person, the shared bag or the whole trip. Kids can tick their own.
Nothing left on the counter
See what to buy before you go and what to pack on the morning you leave, like phones, chargers and the favourite stuffed animal.
| Free | Pro |
|---|---|
| Switch trip sections on or off | Trip types plus hot, cold and rain switches |
| Fixed quantities | Quantities that follow trip length and laundry |
| A checkbox column per traveller | Tick columns per person, plus grey cells they don't need |
| Summary of what's left | Dashboard by person, category and bag, with charts |
| · | Printable checklist per person or for the whole trip |
| · | Buy-before-you-go and last-minute lists |
| · | About 75 starter items for 10 trip types |
$19 one-time
5 tabs: Start Here, Dashboard, Master List, Checklist and Setup. You get two copies: one filled in with a sample family trip so you can see it working, and a blank one with the full starter list ready for your next trip.
Get Packing List Pro for $19- Instant download after checkout
- Works in Google Sheets and Excel
- Yours to keep and reuse every year